CHAMPS Meeting Minutes

posted Feb 17, 2015, 8:50 AM by Central Webmaster

12/4/14


President: Alison Kivikoski

Meeting called to order at 6:30pm

Present:  Nancy Kiritsy, Kathy Koutroubas, Ginny Tsirimokos, Ed Sterling, Elizabeth Webster, Leslie Want, Michelle Leonard, Mary Ellen Yatzus

Treasurers Report – Nancy Kiritsy

Banking account summary as of November 30, 2014.  Checking account unencumbered funds are $4681.99.  Savings unencumbered funds are $3060.02.  Motion to approve report by Elizabeth Webster and seconded by Ginny Tsirimokos.

Secretary’s Minutes – Kathy Koutroubas

The minutes from the November 12th meeting were read.  A couple of minor changes were noted.  Motion to accept minutes by Mary Ellen Yatzus and seconded by Ginny Tsirimokos.

Committee Reports:

Music Staff – Mr. Sterling

Discussion about cancellation of Turkey Bowl due to weather/no shoveling.  Standard is if its rain/snow and temp 32 degrees or hazardous conditions.  Would like to suggest we raise to 40 degrees – will need to notify school board with parents support.

All States – several music members were selected. There will be a performance in April and Chamberfest in Jan.  Cost is $175 per student or $135 per Jazz student.  Can Champs supplement?  Mr. Sterling to provide total numbers.

New Business:

Turkey Bowl – We still need a volunteer for hot refreshments to be provided to band kids.  Suggested to purchase instead.  Michelle Leonard volunteered to cover this for Halloween game.

Apparel for the color guard – more information is needed.  Ginny to talk to Katie – warmer jackets needed and will bring up in more formal format at next meeting.

Discussion was held about where the money at games goes – entry fees is for local police; concessions goes to Boosters.  Color Guard does their own fundraising – ie recently held a Pancake Breakfast.  All agreed would like budget for apparel to be standing item.

Old Business:

Ad Book – Leslie Want, Chairperson; Almost done.  Got bio from chorus – need bios from Band and Orchestra – decided to reference old program.  Covered with 3 pages of ads.  We will print winter books now only so we can have different covers in Spring.  

On 12/12 Elizabeth and Leslie to get together to make programs.  Ginny may also assist.

Proposed to have inside back cover as an ad for Piccola Italia at no charge as a thank you.  Leslie motioned. And Michelle seconded.

Leslie to purchase red, heavy-weight paper to use as covers.  Ads will be in middle.  Teachers to send inserts with music department names timely – no later than 12/9/14.

Holiday Concerts: For the concerts, decorations will have garland and bulbs and wreathes out of greenery.  Elizabeth submitted receipts.0000


Piccola Italia Night – Elizabeth Webster & Ginny Tsirimokos, Chairs;

2 proposals – Thank you gift certificates for volunteers and increase budget for decorations for event to $200.  These items to be discussed by the board.

To promote event – emails to go out via Champs and announced at concerts.  RSVP to go via email to CHAMPS with contact # and # of attendees.  Ticket fees can be submitted to Champs at the concert or mailed.

Website Postings – Kathy K Chairperson – work in progress – pictures from parade were posted.


Computer Purchase – Mr. Sterling and Alison to meet at Apple on Monday at 4pm.


Other:  

$1200 donation for Drum Major uniforms was submitted and approved by Central Pride.

Mary Ellen mentioned an idea for the Color Guard group to wrap presents at Bass Pro Shops.

Michelle followed up on musical theater donation – Lisa Walsh to work with Jane Clayton to determine the money for the show.


Motion to end meeting by Ginny Tsirimokos.  Seconded by Michelle Leonard.
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